2018 Media Delivery Guidelines

Please register your entries by completing the submission form and checking out on the film registration system. In the submission form you will have an opportunity to submit an image. VERY IMPORTANT: Image must be in JPEG format only and less than 5MB in size. Any other image specs will cause the system to malfunction.

After registering your film, you will receive an email confirming your registration, including a link to upload to our secure & private Vimeo screening room. This media will be viewed by preliminary judges on our private Vimeo page. If your media is selected as a finalist (finalists announced on August 1st, 2018), you will have the opportunity to submit your high quality screening master for public exhibition at the Science Media Awards & Summit.

What to submit?

  • Video file of submission (limited in size to 2GB)
  • One (1) digital image - e.g. A still from the submission itself, or from behind-the-scenes

Video specs:

Vimeo guidelines:
  • Labeling: Upload your media by title (ex. Title_JHSMA_Entry)
  • File Size: Please limit to 2GB (our system will not work with files 2.5GB or larger)
  • Preferred file format: H.264
  • Supported formats: MP4, AVI, MKV, MOV, MPG
  • Advance H.264 settings: To make your uploads super smooth, choose the following advance settings whenever possible: Closed GOP and CABAC (to reduce your file size)
  • Frame rate: 24, 25, or 30 FPS (Constant)
  • Bit rate: 2,000-5,000 kbits/s (SD) / 5,000-10,000 kbit/s (720p HD) / 10,000-20,000 kbit/s (1080p HD)
  • Resolution: 640 x 480 px (SD) or 1280 x 720 px (HD) or 1920 x 1080 px (HD)
* View this great compression basics video by Vimeo

Image specs:

  • One (1) digital image, labeled
  • File Type: JPEG (ideally 1920x1080 format)
  • Limited in size to 5MB maximum